EXPRESSION OF INTEREST
 
Security Services
 
Bank of Baroda having its office at 86-88 Mark Street Suva invites expression of interest from reputable and established security companies. The security companies must have valid Security Master License .The security services is to be provided in Bank of Baroda branches, office and residence. The tender is  required to be  under two bid systems (Technical Bid and Commercial Bid).
 
The Technical Bid and Commercial Bid along with company’s profile is to be submitted latest by 4.30 p.m on 21st  June  2021 in separate cover (sealed) marked “Bank of Baroda Security Services” addressed to The Chief Executive, Fiji Operations, Bank of Baroda, Territory Office, Level II, 86-88, Mark Street, Suva.
 
The detailed document can be downloaded from Bank’s website www.bankofbaroda-fiji.com .
 
The lowest of any offer will not necessarily be accepted. Bank reserves its right not to consider any bid / offer without any reason.
 
Management
Bank of Baroda
 

                                                           Bank of Baroda
Request for Proposal (RFP)For selection of service provider for Security Guards for Banks Residences / Offices / Branches
Year 2021
RFP Reference Number TO: ADM: 60:
01/06/2021
 
 
 
The Document has been prepared for selecting the security service provider for Bank’s Residences / Offices / Branches as per the specific requirement document & scope of work
 
 

INVITATION FOR TENDER OFFERS FOR PROVIDING SECURITY SERVICES FOR BANKS RESIDENCES / OFFICES / BRANCHES

 
 
Important Dates
 
Issuance of RFP Document by Bank                                                        01.06.2021
Last Date of Submission of Bids                                                                21.06.2021
(Technical and Commercial)
Opening of Tender Bids                                                                               22.06.2021
 
 
Important Clarification
 
Following terms are used in the document interchangeably to mean:
 
1.  Bank, BOB means “Bank of Baroda”.
2.  RFP means this “RFP document”.
3.  Recipient, Respondent   and   Bidder means “Respondent to the RFP document”.
4.  Tender   means   RFP response documents prepared by the bidder and submitted to Bank of Baroda.
5. Vendor means the Bidder selected for Annual Maintenance Contract.
 
 
 

This document is meant for the specific use by the Company / person/s interested to participate in the current tendering process. This document in its entirety is subject to Copyright Laws. Bank of Baroda expects the bidders or any person acting on behalf  of the bidders to strictly adhere to the instructions given in the document and maintain confidentiality of information. The bidders will be held responsible for any misuse of the information contained in the document and liable to be prosecuted by the Bank. In the event of such a circumstance is brought to the notice of the Bank. By downloading the document, the interested party is subject to confidentiality clauses
 
 
 
 
Sealed tenders are invited from experienced and reputed security service providers having services arrangements at the Bank’s residences / offices / branches all over Fiji. Requirement & Technical Specification are as per Annexure I, II, III & IV
 
Tenders should be submitted in Sealed Covers to the address mentioned below on or before   21.06.2021
 
 
“Security Services”
The Chief Executive
(Fiji Operations)
Territory Office
Bank of Baroda
86/88 Marks Street, 2nd Floor
   GPO Box 57
Suva
 
Terms and Conditions
The following terms and conditions will be binding on all the service providers. These terms and conditions will also form a part of the purchase order, to be issued to the successful bidder(s) after the outcome of the tender process.
 
Qualifying Criteria for the Service Provider / Bidder: -
  1. The service provider should have excellent track record / experience in providing security services to organization of repute which should be supported by documentary evidence.
  2. The service provider should have own infrastructure facilities to handle the job independently.
  3. The service provider should not have been blacklisted by any Government or Private organization.
  4. Technical details must be forwarded with cover letter as per Annexure I and the details completely filled up as per Annexure II. Service provider should comply with K.Y.C Norms.  The bidder should attach the copies of the following documents in support of the bid: -
    1. Proof of address
    2. Proof of Identity
    3. TIN allotment letter by FRCA
    4. Memorandum of Association (in case of Company)
    5. Copy of registration certificate
    6. Copy of Business License.
    7. Actual Latest Financials (3 Years).
    8. Security Master License
    9. Provisional License for security guards
    10. Public Lability Insurance
    11. Workman Compensation Insurance
    12. Copies Security ID Cards with photos
 
  1. Technical bid shall not mention about the rates / costs for the work.  Bank reserves the right to call for any document, if not submitted with the Technical bid. 
  2. The Commercial Bid must be made in Fijian dollars only, including all taxes, transportation charges, etc. adhered to the scope of work as per Annexure IV and forwarded with the cover letter as per Annexure III.  No price variation relating to increases in customs duty, excise, tax, price variation etc. will be permitted.
  3. Sub tendering / contracting of the services or any part thereof will not be permitted.
  4. If the service is not found to be of good quality and there is a variation from the specifications given, then Bank will have the right to make suitable deductions from the payable amount OR Bank reserves the right to cancel the contract for any serious discrepancy. Bank’s decision on seriousness of the discrepancies will be FINAL.
  5. No advance payment will be made for executing the service order. Payment would be made after the complete of the services at the specified locations and on production of supporting evidence satisfactory completion of the services on presentation and verification of the Bill.
  6. Bank will first scrutinize the technical bid to determine the technical eligibility of the bidder. Thereafter the Commercial bid will be opened for those bidders who are found technically eligible.
  7. Bank reserves the right to alter / modify the proposed job plan / items specified in the tender.
  8. The bidder shall keep confidential all the information relating to Bank’s business that comes into its possession as a result of or in connection with this work.
  9. Late Tender submission policy: Bidders are to provide detailed evidence to Substantiate the reasons for a late Tender submission. Tenders lodged after the deadline for lodgment of Tenders may be registered by Bank of Baroda and may be considered and evaluated by the evaluation team at the absolute discretion of Bank of Baroda. It should be clearly noted that Bank of Baroda has no obligation to accept or act on any reason for a late submitted response to tender. Bank of Baroda has no liability to any person who lodges a late Tender for any reason whatsoever, including tenders taken to be late only because of another condition of responding.
  10. Authorized signatory: The Bidder shall submit the authorized signatories who can discuss and correspond with the bank, with regard to the obligations under the contract.
  11. Cost: All the costs should include cost of services provided a as per the specification of work.  
  12. Insurance: The bidder should undertake / have enforceable insurance cover such workmen’s compensation and public liability covered during the course of services provided to the Bank.  The details of which should be incorporated in the Technical Bid.  The bidder will be required to submit evidence of insurance on acceptance / approval of bid.
  13. Bank of Baroda reserves the right to:
  1. Reject any and all responses received in response to the RFP 
  2. Waive or Change any formalities, irregularities, or inconsistencies in proposal format delivery 
  3. To negotiate any aspect of proposal with any Bidder and negotiate with more than one Bidder at a time 
  4. Extend the time for submission of the tender 
  5. Select the most responsive Bidder (in case no Bidder satisfies the eligibility criteria in totality) 
  6. Share the information/ clarifications provided in response to tender by any Bidder, with any other Bidder(s) /others, in any form.
  7. Cancel the tender at any stage, without assigning any reason whatsoever.
  8. Bank will not be obliged to meet and have discussions with ant bidder, and or to consider any representations.
 
  1. Applicable Law and Jurisdiction of Court: The Contract with the selected bidder shall be governed in accordance with the Laws of Fiji for the time being enforced and will be subject to the exclusive jurisdiction of Courts at Suva jurisdiction (with the exclusion of all other Courts).
  2. Canvassing is prohibited and will lead to disqualifications.
  3. Important Instructions:  Sealed - Two - envelopes to be submitted as under :
Envelope I
  • Superscribed :  “Bank of Baroda Security Services – Technical Bid”
  • Containing covering Letter enclosing Technical Bid as per Annexure I
  • Technical Bid as per Annexure II
 
Envelope II
  • Superscribed:  “Bank of Baroda Security Services – Commercial Bid”
  • Containing Commercial Bid as per Annexure III
  • Contain the scope of work as per Annexure IV
 
Two separate envelopes to be submitted as mentioned above. Address for Communication, Submission of Bid and Place of opening of Tender offers: -
The Chief Executive
(Fiji Operations)
Territory Office
Bank of Baroda,
86-88 Marks Street
GPO Box 57
Suva
 
 
 

To be submitted on Bidder’s letter head
ANNEXURE  I
 
Reference No                                                                                                                                 Date:
 
The Chief Executive
(Fiji Operations)
Bank of Baroda,
GPO Box 57
 Suva.
 
Dear Sir,
 
RE: TENDER FOR PROVIDING SECURITY SERVICES – TECHNICAL BID
 
We hereby submit the Technical details as per Annexure II.
 
We further declare that our firm / company have not been blacklisted by any government or Private organizations.
 
We hereby declare that the statements made in this quotation are true, complete and correct to the best of my / our knowledge and belief. I / We understand that in the event of any information being false or incorrect and not satisfying the eligibility criteria according to the requirements of the Bank our quotation is liable to be rejected at any stage.
 
 We unconditionally agree to abide by the Terms and Conditions as specified by the Bank.
 
 
 
 
Seal of the Firm / Company                                                                                       Signature of the Authorize Person 
Date :
Place :  
 

 
 
To be submitted on Bidder’s letter head
 

ANNEXURE II
 
Details for the Technical Bid for printing of Stationeries
(Details filled in this form must be accompanied by sufficient documentary evidence.)
 
To,
 
The Chief Executive
(Fiji Operations)
Bank of Baroda,
GPO Box 57
Suva.
 
RE:          DETAILS OF TECHNICAL BID – SECURITY SERVICES
 
  Particular Details
1. Name of the Company  
 
2. Company  -Complete address of Administrative / Corporate office (including e-mail telephone & fax numbers)  
 
3. Address of Company  
(Please specify the different
 locations of your company  with complete address if applicable)
 
 
4. The details of authorized Person to make commitment to the Bank
 
 
Name  
Designation  
email ID  
Telephone No & Mobile No  
5. Type of organization :
Public  Limited/Private Limited / Partnership / Proprietary firm
 
 
6.  Date of commencement of Services  
 
7. Financial Details    
 
  1. Turnover (F$)
   
 
  1. Profit ($F)
   
  c.  TIN    
  Copy of Latest Audit Report    
8. Name and designation of the  contact person,    
   telephone number    
  mobile number    
9. Credentials :    
  a) Whether you have done any work for any office of Bank of Baroda in the past. If yes, give details.  
  b) Whether you are in the panel of any bank / Government organization/any other reputed organization in Fiji If yes, please submit details.  
 
  c) List of Important clients you served during the
last -3- years, supported by documentary proof
(Work Order, bills,).
 
 
 
 
10. Other Relevant Information :   
  a. Interest of any staff  member / Director of Bank of Baroda  
11. Details of Insurance  
 
  1. Workmen’s Compensation (Limit Insured / Name of Insurance Company)
 
 
  1. Public Liability (Limit Insured /  Name of Insurance Company)
 
12. Valid Police Clearance of Guards Available on Record
(Will be required to be submitted upon selection)
Yes / No
13. Guards Profile available on Record
(Will be required to be submitted upon selection)
Yes / No
14. Documents to be Submitted with quotation  
 
  1. Proof of address
Yes / No
 
  1. Proof of Identity
Yes / No
 
  1. TIN Allotment Letter by FRCA
Yes / No
 
  1. Memorandum of Association (in case of Company)
Yes / No
 
  1. Copy of registration certificate
Yes / No
 
  1. Copy of Business License
Yes / No
 
  1. Actual latest Financials (3 Years)
Yes / No
 
  1. Business Continuity
Yes / No
 
  1. Company Profile
Yes / No
         

 
 

To be submitted on Bidder’s letter head
ANNEXURE III
 
Reference No                                                                                                                                 Date:
 
The Chief Executive
(Fiji Operations)
Bank of Baroda,
GPO Box 57
 Suva.
 
Dear Sir,
 
RE:         TENDER FOR PROVIDING SECURITY SERVICES – COMMERCIAL BID
 
I / We hereby submit the commercial details as under: -
 
Sr. No. Place Security Required No. of Guards Required Hours Time Cost Per Guard per Hour Total Cost
1. Chief Executive
(Fiji Operations) Residence,
153 Laucala Bay Road
one (1) guard 12 Hours 06.00pm to 06.00am
On all Days
(Monday – Sunday)
   
2. Bank of Baroda Premises 
86-88 Marks Street, Suva
one (1) guard 24 Hours on all days
(day & night)
(Monday to Sunday)
   
3. Suva Branch
86-88 Marks Street, Suva City
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
4. Lautoka Branch
155 Vitogo Parade, Lautoka Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
5. Ba Branch
Kings Road, Main Street, Ba Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
6. Nadi Branch
Queens Road, Main Street ,Nadi Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
7. Labasa Branch
Naseakula Rd, Labasa Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
8. Sigatoka Branch
Main Street, Sigatoka Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
9. Rakiraki Branch
Vaileka, Rakiraki Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
10. Nausori Branch
Main Street, Nausori Town
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
  Sub Total (52 weeks) one (1) guard 4,368 Hours Per Annum
(CE Residence)
   
  Sub Total (52 weeks) one (1) guard 8,736 Hours Per Annum
(BOB Building)
   
  Sub Total (52 weeks) one (8) guards 18,720 Hours Per Annum
(Other 8 Branch) @ 2,340 hours per branch
   
  Grand Total   31,824 Hours      
 
  1. The rates quoted above are adhered is provided in consideration of the following: -
  1. Are inclusive of all taxes, levies, VAT, excise, sales tax, octroi, transportation etc.
  2. Hourly rate is per guard
  3. We agree to provide the security services for duration as per the scope of work,  and as well as for the increased hours for the Bank requires to make prior arrangements from the company as per the Banks requirement for the week days and weekends as well as will be advised from to time.
  4. The charges will be applicable at the same rate for the security services from Monday to Sunday as per the requirement or for the additional hours.
  5. Switching of security guards will be arranged during the breaks i.e. lunch hour as applicable per the Labour Law.
 
 
  1. We further undertake / declare as follows: -
  1. Commercial details and our offer shall remain binding upon us and may be accepted by the Bank.
  2. If our quotation is accepted we undertake to deliver the services within the scheduled time frame.
  3. We assure and undertake to complete the job as per schedule from the date of approval of services as per the scope of work mentioned above and subsequent changes made, if any.
  4. We are agreeable to receive the payment after completion of the services as per the Bank’s satisfaction.
  5. We have not been barred / black-listed by any regulatory/ statutory authority. 
 
 
 
 
 
 
 
Seal of the Firm / Company                                                                                       Signature of the Authorize Person 
Date :
 
Place :  
 
 
 
 
 
 
ANNEXURE IV
 
  1. All SERVICES shall be delivered to the residences / offices / branches of the Bank of Baroda at the following addresses:-
  1. Chief Executive (Fiji Operations) Residence, 153 Laucala Bay Road, Suva
  2. Territory Office, 86-88 Marks Street, Bank of Baroda Building, Suva
  3. Suva Branch, 86-88 Marks Street, Bank of Baroda Building, Suva
  4. Lautoka Branch, 155 Vitogo Parade, Lautoka
  5. Ba Branch, Kings Road, Main Street, Ba
  6. Nadi Branch, Queens Road, Nadi
  7. Labasa Branch, Nasekula Road, Labasa
  8. Sigatoka Branch, Main Street, Sigatoka
  9. Rakiraki Branch , Vaileka, Rakiraki
  10. Nausori Branch, Main Street, Nausori
 
 
  1. The scope of work for security guard services for Bank of Baroda Residence, Office, & Branches will be as under: -
Sr. No. Place Security Required No. of Guards Required Hours Time Cost Per Guard per Hour Total Cost
1. Chief Executive
(Fiji Operations) Residence,
153 Laucala Bay Road
one (1) guard 12 Hours 06.00pm to 06.00am
On all Days
(Monday – Sunday)
   
2. Bank of Baroda Premises 
86-88 Marks Street, Suva
one (1) guard 24 Hours on all days
(day & night)
(Monday to Sunday)
   
3. Suva Branch
86-88 Marks Street, Suva
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
4. Lautoka Branch
155 Vitogo Parade, Lautoka
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
5. Ba Branch
Kings Road, Varoka, Ba
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
6. Nadi Branch
Queens Road, Nadi
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
7. Labasa Branch
Naseakula Rd, Labasa
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
8. Sigatoka Branch
Main Street, Sigatoka
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
9. Rakiraki Branch
Vaileka, Rakiraki
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
10. Nausori Branch
Main Street, Nausori
one (1) guard 9 Hours Monday - Friday
(8.30am – 5.30pm)
   
  Sub Total (52 weeks) one (1) guard 4,368 Hours Per Annum
(CE Residence)
   
  Sub Total (52 weeks) one (1) guard 8,736 Hours Per Annum
(BOB Building)
   
  Sub Total (52 weeks) one (8) guards 18,720 Hours Per Annum
(Other 8 Branch) @ 2,340 hours per branch
   
  Grand Total   31,824 Hours      
  1. Given below are the additional information in respect of commercial bid and scope of work which is required to be adhered to while providing the tender: -
  1. Hourly rate is to be per guard
  2. The given above are the hours required at the minimum level, however the hours my increase on the basis of requirement for the week days and weekends as well that will be advised from to time.
  3. The charges are to be applicable at the same rate for the security services from Monday to Sunday as per the requirement or for the additional hours.
  4. Switching of security guards is required during the breaks i.e. lunch hour as applicable per the Labour Law.
 
 
----------------------End of Document ------------------------

© 2020 Bank of Baroda, Fiji Territory, GPO. Box.57, Suva, Fiji Islands.